By Laws

Name of Foundation
1.     The name of the foundation shall be Visions For Haiti, Inc.

 

Mission
1.     To provide a college education for Haitian students in American Universities/Colleges.
2.    For charitable and educational purposes    including for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501©(3) of the Internal Revenue Code, or corresponding section of any future tax code..
3.    To do such other lawful acts or activities to accomplish its educational and/or charitable purposes as contemplated by Section 501 © (3) of the Code and the nonprofit corporation laws of the State of Delaware.

 

Board

Powers
The power and decision making of Visions For Haiti, Inc. shall be the responsibility of the Board of Directors.

Qualification of Directors
Each individual shall be of full age (eighteen years).

Number, Election
The Board of Directors shall consist of no less than two but no more than nine members.  Any vacancy on the Board shall be filled at a regular Board meeting by the majority vote of the Directors present at which there should be a quorum.

Resignation
Any Director may resign by written resignation submitted to the board.

Removal
Any Director may be removed from office by a majority vote of the Directors provided that written notice of the intention to consider removal of such director has been included in the notice of the meeting.  No Director shall be removed without having the opportunity to be heard at such meeting.

Quorum
A quorum at any regular meeting shall consist of 50%+1 of the number of total Directors.

Vote
Each Director shall be entitled to one vote.

Compensation
The Directors shall not receive directly or indirectly any salary or compensation from Visions For Haiti, Inc.

Evaluation
The Board should evaluate its own performance annually, in order to identify ways to improve its effectiveness.

Officers
The Officers of Visions For Haiti should consist of a President, Co-President, Vice-President, Treasurer and Secretary and any other officers as determined by the Board of Directors.  The Board of Directors at its annual meeting will designate the President, Co-President, Vice President Treasurer and Secretary.  The Officers of Visions For Haiti, Inc. shall hold office until the next succeeding annual meeting and until their successors are chosen and qualify in their stead.

 


Duties

President/Co-President
Shall provide at all meetings of the Directors and Executive Committee, shall generally supervise the business of Visions For Haiti, inc. and shall execute documents on behalf of Visions for Haiti, Inc.

Vice President
Shall have such powers and perform such duties as the board of Directors may prescribe or as the Chair may delegate.

Secretary
Shall coordinate the board meeting schedule and prepare the meeting agenda, communicate that agenda once a week prior to the Board meeting in coordination with the Chair.  Shall assure that meetings are prepared and communicated within 3 days of each meeting.

Treasurer
Shall assure that accurate accounts, receipts and disbursements are maintained, shall provide financial reports to the board as requested, shall work closely with any if hired accountant to assure that all gifts received are accounted for and shall perform other duties as may be prescribed by the board or Chair.
The Officers of Visions For Haiti shall perform such duties as here described as well as those required of them by the Board of Directors or the Executive Committee.

Position Vacant
If the Office of President, Co-President, Vice President, Secretary or Treasurer becomes vacant for any reason, the executive committee may choose a successor who shall hold office for the unexpired term.

Meetings
Regular meetings of the Directors shall be held as determined by the President.  There should be at least 4 meetings of the Board per year.

 

Committees
Committees may be established in the future by the Board of Directors to meet the needs of Visions For Haiti.  The intent is that each Committee will be small and efficient.  Additional volunteers can be added to do the work and tasks as outlined by the Committee.

 

Committees may include
Executive Committee
Nominating Committee
Technical Committee
Fundraising Committee
Marketing/Media Committee
Donor Relations Committee

Creation of an Advisory Board
The Board may establish an Advisory board to provide additional council as needed.

Executive Committee
There may be an Executive Committee consisting of the four officers and President of the Nominating Committee.  The Chairman of the Executive Committee shall be elected by the Committee members.

Subject to the direction of the Board of Directors, the Executive Committee shall have the immediate charge, management and control of the activities and affairs of Visions for Haiti, Inc.  .It shall have full power in the intervals between the meetings of the board to do any and all things in relation to the affairs of Visions For Haiti, Inc.

Nominating Committee
The Committee will find and present potential candidates that will be voted on at the Annual Meeting.

Technical Committee
The Committee will be responsible for all technical aspects of Visions For Haiti, Inc. This includes sending proposals to the board for the projects to be funded, reviewing all technical contracts, determining if the contracts meet the objectives of the Board, coordinating with the technical contractors, and assuring that the technical work is being carried out to meeting the needs of the Board.

Fundraising Committee
The Committee will actively seek and coordinate the fundraising of Visions For Haiti, Inc.

Marketing/Media Committee
The Committee will communicate the progress of Visions For Haiti, Inc. through publications and relevant media outlets.

Donor Relations
The Committee will ensure that donors are content in their support of Visions For Haiti, Inc.

 

Operating expenses
Requests for reimbursements of operational expenses will be presented to the Board of Directors as needed.  Operating expenses will have prior approval from the Board.  List of reimbursable expenses and reimbursement form will be made available. 
 

Financial Management
Visions For Haiti, Inc. funds will be managed by the Board of Directors
 

Relationship with other Organizations
Visions For Haiti, Inc. intends to work with other non-profit organizations that share similar missions and values.
 

Fiscal year
The fiscal year shall begin the first day of July each year.
 

Amendment of By-Laws
These by-laws may be amended, altered or repealed at any meeting of the Board of Directors, provided that notice of the proposed amendment is provided to all Board members in writing at least five days before the meeting.